Terms and Conditions

About aphr

“aphr” is an HR consultancy firm that provides solutions for organisations, especially start ups, and the leverage to tailor their desired outcomes in accordance with their unique needs.
We offer the following:

● HR Consultation Services: This is project based to solve workforce related problems

● HRBP-as-a-service: Which is a retainership based relationship where startups and growing organizations have us on file to give them business advisory, strategic and in-depth services based on a knowledge of their systems and processes.

● Seekr: Which is a job connection platform that links employers with qualified candidates and offers LinkedIn analysis and integration for candidates.

● Human Resource Management System (HRMS): A ready to tailor digital HR operations solution for businesses.
Access to specific services may be subject to subscription plans, service-level agreements
(SLAs), or additional terms.

Your aphr Profile

By creating an aphr profile, you confirm that you are of legal age and legally competent to enter into this agreement. We reserve the right to remove any profile we suspect belongs to someone underage or acting fraudulently.

To use our services, you may be required to create an account and provide accurate details such as your name (or company name), email address, phone number, and (where applicable) number of employees.

We may deactivate or restrict your profile if we suspect illegal or unauthorized activity, a breach of these Terms, or for any reason at our sole discretion.
We will use the email and phone number linked to your profile as our primary means of contact. Please keep your details up to date.

You are responsible for keeping your login credentials secure. We do not store your password. If you suspect unauthorized access, change your password immediately or contact us for help.

You agree that all information provided is true and complete. If anything changes, you must update your details or notify us promptly. We may request additional documents or verification from time to time.

All access to the aphr platform and tools is granted solely for legitimate use under these Terms. You may not:

● Use the platform or its content for fraudulent, illegal, or unauthorized purposes.

● Copy, reproduce, distribute, modify, reverse-engineer, or exploit any part of the platform without prior written consent.

● Misrepresent your identity, professional status, or affiliations.

● Use the platform to upload or distribute harmful, defamatory, or offensive content.

Your profile may allow access to specific paid features, including advanced HRMS tools or premium job connection services. You agree that by subscribing, you are responsible for any associated fees, and we may debit the designated account or payment method accordingly.

You agree to cooperate fully with aphr or any relevant authorities in investigations related to your use of the platform, especially in cases involving suspected misuse, fraud, or regulatory inquiry.
We reserve the right to restrict, suspend, or permanently close your profile at its sole discretion if:

● You breach any part of these Terms of Use; Your account is used for unauthorized, fraudulent, abusive, or unlawful purposes;

● We are directed to do so by a court, regulator, or competent authority; We reasonably suspect any misuse, false information, or attempt to compromise the platform’s integrity;

● Technical, security, or operational concerns require us to take action (e.g., maintenance, updates, safety);

● Your profile becomes inactive or dormant; or

● We decide to discontinue any part of our services for commercial or strategic reasons.

Closure of your aphr profile does not waive our rights or your obligations. Any liabilities or responsibilities incurred before closure remain enforceable.

Your profile will be activated once your information is successfully verified in line with our internal review procedures.

Employers & Candidates on Seekr
Seekr is designed to connect employers with qualified candidates or job seekers through a curated talent database and integrated recruitment tools. The platform also supports LinkedIn profile linking for enhanced candidate visibility. This service is accessible to:

● Employers seeking to post job opportunities and review candidate profiles.

● Candidates seeking job opportunities and submitting profiles for employer consideration.

Employers must post legitimate job opportunities with accurate, complete, and non-deceptive job listings, and may contact candidates solely for lawful and professional recruitment purposes. They may not solicit services unrelated to employment or recruiting.

Employers must also refrain from fraudulent job listings, unlawful discrimination in hiring practices, misrepresentation of the terms of employment or company details, and maintain confidentiality of candidate information.

Employers must use candidate data solely for recruitment purposes, and comply with applicable labour and data protection laws, they may not share candidate information with third parties without consent.

Employers shall be solely responsible for their hiring decisions and the content of any communications or offers made to candidates.

Candidates may choose to link their LinkedIn profile to improve discoverability. By doing so, candidates expressly consent to aphr accessing their public LinkedIn data, including their profile photo, work experience, education, and endorsements and skills. “aphr” will not post or interact with the candidate’s LinkedIn account and will only access information with the candidate’s permission.

Candidates agree to share their accurate information and resumes, and avoid submitting false, plagiarized, or misleading candidate profiles.

Candidates also agree to have their data, including LinkedIn profiles (if linked), accessed by verified employers for job matching purposes. They agree that by submitting a profile or using job connection features, they will provide truthful and accurate information, including resumes, education, skills, and employment history, and have their data, including LinkedIn profiles (if linked), accessed by verified employers for job matching purposes.

Candidates acknowledge that aphr does not guarantee job placement or employer response. “aphr” may, at its discretion, conduct basic verification of candidate credentials or employer legitimacy. However, we do not conduct in-depth background checks and are not responsible for verifying the accuracy or completeness of any profile or listing.

Users are encouraged to conduct their own due diligence before making hiring or employment decisions.

All data submitted to the platform is stored securely and processed in accordance with the Nigeria Data Protection Act 2023, international data protection laws (such as GDPR, where applicable), and aphr’s Privacy Policy.

Employers must not retain or process candidate data beyond the recruitment process without obtaining the candidate’s explicit consent.

Violation of these rules may result in suspension, termination, and potential legal action. “aphr” is a facilitator and does not:
● Participate in the actual hiring or employment contract process.

● Guarantee job offers or candidate availability.

● Act as an employment agency under Nigerian law. Candidates can delete their profiles at any time through their dashboard or by contacting aphr.

Employers may remove job listings at any time.

Upon account termination, aphr will retain user data for a period not exceeding 90 days, after which it will be permanently deleted, unless required by law.

HRMS Use
Our Human Resource Management System (HRMS) is designed to help organizations manage employee data, payroll, performance, compliance, and other HR functions. Access to the HRMS is licensed based, and can be provided either as a standalone product or bundled with our consultation services.
Access to the HRMS is granted only to registered clients (organizations) and their designated users. Each organization is responsible for:

● Ensuring the accuracy and completeness of all information entered into the system.

● Maintaining the confidentiality of their login credentials and access privileges.

● Authorizing and managing user roles within their organization’s HRMS account.

Unauthorized access or use of the HRMS including by former employees, terminated contractors, or any unapproved third party is strictly prohibited and may result in suspension or termination of services, and legal action.

Clients may use the HRMS for lawful internal HR related purposes only. Specifically, users agree:

● Not to use the system for unauthorized surveillance or discrimination.

● Not to store or transmit any material that is unlawful, harmful, defamatory, obscene, or invasive of privacy.

● Not to attempt to reverse-engineer, decompile, disassemble, or otherwise exploit the software outside the bounds of its intended use.

All data inputted by the client (such as employee records, performance data, and payroll details) remains the property of the client. However the client is solely responsible for the legality, reliability, and integrity of this data, and aphr acts solely as a data processor in this context, handling the data only in accordance with the client’s instructions and applicable data protection laws, including the Nigeria Data Protection Act 2023 (NDPA).

We employ technical and organizational measures consistent with Nigerian and international standards to protect data stored in the HRMS. These include Secure cloud infrastructure, role-based access control, encryption of sensitive data and regular data backups and penetration testing.

Despite these measures, no system is entirely immune to risk. Clients are encouraged to implement internal security protocols, including user access audits and secure password policies.

While aphr endeavors to provide uninterrupted access to the HRMS, we do not guarantee 100% uptime. Scheduled maintenance or unforeseen technical issues may result in temporary unavailability. Where feasible, notice of such downtime will be provided in advance.

Upon termination of your subscription, you will lose access to the HRMS dashboard, and aphr will retain your HRMS data for 90 days, after which it will be permanently deleted unless otherwise agreed in writing. Clients may request an export of their data in a standard format (e.g., CSV or Excel) before deletion.

Where the HRMS integrates with third-party applications (e.g., payroll software, biometrics, or job boards), clients agree to the terms of those third parties, and aphr is not liable for issues arising from third-party services.

Clients using the HRMS must ensure compliance with their relevant labour, employment and data protection laws, any applicable international data privacy laws, and any sector-specific regulations applicable to their business. Failure to comply with these obligations may result in immediate suspension or termination of access to the HRMS and potential legal consequences.

Fees and Payments
Some services may require payment. By subscribing, you agree to pay all fees when due, and allow aphr (or its payment processor) to charge your designated payment method.
Our fees are exclusive of any taxes. You are responsible for all applicable taxes, levies, duties, or charges imposed by any authority on your use of our services, including VAT, sales tax, or similar charges.

Late payments may attract penalties or service suspension.

Intellectual Property
All rights, title, and interest in and to the aphr platform, including all content, tools, software, documentation, and other materials provided by aphr (the “aphr Materials”), and all associated intellectual property rights, are and shall remain the exclusive property of abhr.
With respect to any third-party content or tools made available via the platform (“Third-Party Materials”), all rights, title, and interest remain with the respective third-party providers.

Except as expressly provided in these Terms of Use, you are granted no rights, licenses, or authorizations with respect to the aphr Materials. All rights not expressly granted herein are reserved by aphr.

You hereby grant aphr a non-exclusive, irrevocable license to use, store, process, and analyse any data you submit through the platform (“Customer Data”) as necessary to provide and improve the Services and to comply with legal or regulatory obligations. You retain ownership of all intellectual property rights in your Customer Data, subject to the rights granted herein.

To the extent any data or insights are generated from your use of the Services in aggregated or anonymized form (“Resultant Data”), all intellectual property rights therein shall be owned solely by aphr

Limitation of Liability
To the maximum extent permitted by applicable law, aphr, its partners, licensors, representatives, and service providers shall not be liable under any legal theory, including contract, tort (including negligence), strict liability, or otherwise, for any:

● Losses resulting from decisions made based on aphr’s advice or recommendations. You acknowledge that our consultancy is advisory in nature and does not constitute legal, financial, or business guarantees;

● Loss resulting from your failure to comply with these Terms, misuse of the Services, or reliance on third-party platforms or information, including integrations with LinkedIn or other third-party data processors;

● Losses, missed opportunities, or employment outcomes (including failed placements, hiring delays, or employer-candidate disputes) resulting from access to or use of aphr’s candidate database, or third-party integrations such as LinkedIn. We do not guarantee successful employment matches or job placement. We provide services “as is”. We do not guarantee job placement or hiring outcomes. We are not liable for indirect or consequential damages arising from the use of our platform;

● Business interruptions, data inaccuracies, system downtime, or any damages (including data loss or corruption) resulting from the use, misuse, or unavailability of our human resource management system or digital platform, regardless of cause;

● Loss or damages incurred as a result of the closure, restriction, or cancellation of your aphr profile or access to the Services;

● Service interruptions, delays, or failures due to your internet connectivity, device limitations, or circumstances beyond our reasonable control, including without limitation, technical malfunctions, power outages, adverse weather, or failures of public or private telecommunication systems;

● Direct, indirect, incidental, special, consequential, or exemplary damages, including but not limited to loss of profit, business interruption, loss of data, goodwill, reputation, or other intangible losses, whether foreseeable or not, even if aphr was advised of the possibility of such damages;

● Loss or damage resulting from unauthorized use of the Platform or Services, or any breach by you of these Terms of Use;

● Costs associated with the procurement of substitute services or systems; and

● Losses arising from your modification, misuse, or unauthorized integration of the Platform, or from use that violates this Terms of Use.

We do not warrant that the Services will be free from errors, interruptions, or security vulnerabilities, nor that they will meet your specific expectations. In cases of service disruption, aphr’s sole obligation shall be to restore the affected services within a reasonable timeframe. In no event shall the aggregate liability of aphr, its licensors, suppliers, and partners for any claims arising out of or in connection with these Terms or otherwise, exceed the total amount paid by you (if any) to aphr for access to the Services in the one (1) month period preceding the event giving rise to the claim. This limitation applies even where a remedy fails of its essential purpose.

Entire Agreement No Partnership or Agency
These Terms of Use, together with our Privacy Policy and any other legal notices or guidelines published on the aphr platform, constitute the entire agreement between you and aphr regarding your access to and use of the platform and services, including HR consultation, Seekr, and the HRMS.

This agreement supersedes all prior understandings, communications, representations, or agreements whether oral or written relating to the subject matter herein.

No oral explanation or information given by any party shall alter the interpretation of these Terms. Any waiver or amendment of any provision of these Terms shall be effective only by the update of these Terms of Use, or if in writing and signed by an authorised representative of aphr.

If any provision of these Terms is found to be invalid, unlawful, or unenforceable, such provision shall be deemed severable and shall not affect the validity and enforceability of the remaining provisions.

Nothing in these Terms of Use shall be interpreted as creating a partnership, joint venture, agency, fiduciary, or employment relationship between you and aphr. The relationship established under these Terms is solely that of an independent user (whether employer, candidate, or client) and service provider.

Each party shall remain separate and independent in its rights, obligations, and liabilities. Except as expressly stated in these Terms of Use, you do not have any authority to act on behalf of aphr, represent aphr, or bind aphr in any manner whatsoever.

Any unauthorised representation or action taken by you in violation of this clause will be considered a material breach and may result in immediate termination of access to aphr’s services, and possible legal action.

Termination
We reserve the right to suspend or terminate access for violations of these Terms, applicable laws, and on other grounds we deem reasonable.

Governing Law & Dispute Resolution
These Terms are governed by the laws of the Federal Republic of Nigeria.
All disputes relating to these Terms shall first be resolved amicably. A party may initiate this by giving written notice. If unresolved within one (1) month, the matter shall be referred to to the Lagos Multi-Door Courthouse (LMDC) for arbitration under the Arbitration and Mediation Act 2023.

A sole arbitrator with at least 10 years’ experience advising technology or HR companies shall be appointed, and if no agreement on the arbitrator is reached within 7 days, the LMDC shall appoint one within 14 days. The appointed arbitrator shall then convene a preliminary meeting within 7 days and conclude the whole arbitration process within 90 days, unless extended with written mutual consent.

The arbitrator’s decision shall be final and binding. Each party bears their own legal costs, and the arbitrator fees are shared equally.

The venue shall be Lagos, Nigeria, and language of proceedings shall be English.